5 Ways to Give Praise

Research shows that ‘appreciation for a job well done’ consistently ranks highly as a motivator in employee surveys. Yet research also shows that most people don’t feel they get enough praise.

So what’s going on?

Putting aside the fact that it’s likely that some of our survey participants feel they should be praised for turning up every morning, my view is that business owners and managers are sometimes reluctant to give praise because they’ve had experiences of being praised themselves in ways that, frankly, haven’t motivated them at all.  And, of course, they’re not over keen on having the same effect on their employee.

It’s actually quite easy to deliver praise badly – praise that is seen as patronising or manipulative by the recipient. But done well, it’s dynamite.

Here are five ways to do it well:

1. Prepare the Praise
It’s interesting that many of the managers I know will spend literally hours preparing to give criticism, but only a matter of minutes (if at all) preparing to give praise. The result? A passing comment (literally) on the lines of ‘nice job Doug, keep it up’ Say what? Which job? The whole job? Keep what up? Not only is this type of praise confusing but, by and large, it’s not wildly motivating. Top tip – spend as much time preparing to give praise as you would to give criticism    

2. Be Specific
Describe exactly what you are praising and why. Try the following method:

  • When you….
  • What happened was…
  • And the result is….

For example:
When I showed the client the research you had done on their business she said she was really impressed by the insights you had provided. The result is she wants us to make a proposal for a further piece of business. That’s a really good outcome for us so thank you and well don.

3. Show Genuine Interest
Ask questions to better understand what the employee did, for example, what preparation they did for a successful presentation, how they managed to design such effective visual aids. Describe how you feel about what they’ve done e.g. pleased, impressed, excited (the hug and kiss might be slightly over doing it.)

4. Let the Praise Stand Alone
Don’t be tempted to mix the praise with criticism e.g. That was a great presentation. If only your written work was as good. Deal with the written work issue at a different time –unless, of course, you’re a fan of the ‘tall poppy syndrome’ (link  http://en.wikipedia.org/wiki/Tall_poppy_syndrome) 

5. Do it Quickly and Time it Well
Give your praise as soon after the event as possible – it has far more impact. Be careful not to give the praise at a time when it will appear conditional or a ‘softening up’ process e.g. just before you delegate a task or ask for the person to work late

Public or Private?
There’s an old saying ‘praise in public, criticise in private’. Though I wholeheartedly agree with the latter I’m not totally convinced by the former. Of course the principle is sound. We want other employees to hear the praise and understand what we are praising because we hope that they will want to emulate those behaviours or achievements. But not everyone is comfortable being singled out in this way and some people find accepting praise in front of their colleagues just embarrassing. My advice would be to deliver the praise in private. You can then ask the employee if they are happy for you to share the praise with their colleagues – say in the next team meeting – and take it from there

And a few final tips
If the performance you are praising is exceptional, you will probably want to bring this to the attention of your boss and possibly higher. If you have a reward system which is credible you may want to utilise this. In any event, it’s a good idea to follow up your conversation with the employee in writing (a note will do) and to copy that note to your performance files.

Be proactive in acquiring new tactics for managing your team. You can pick up fresh ideas and approaches from classes in a masters in organizational leadership course.

Would you like to read more strategies for managing and motivating your employees?  Would you also like to read about the 5 classic mistakes that could be getting in the way of ‘effective management’ (and what to do about them!)?

Then claim your copy of my special report ‘Boost your business performance through effective people management’ at http://www.boostemployeeperformance.com


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